Dogwood Seniors 50 Plus

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Special General Meeting on November 1, 2022 at 10 AM in the North View Room

To all Dogwood Pavilion Seniors’ Society Members
There will be a Special General Meeting of the Dogwood Pavilion Seniors’ Society at 10:00 a.m on November 1, 2022 in the North View Room to approve several bylaw changes which have been identified as necessary by the Board since our Annual General Meeting. These are mostly administrative, housekeeping modifications to reflect some of the changes since our Board began in October 2022. 
We require a quorum of 35 members to hold the meeting and approve these bylaw changes. We hope that you will come out for this short meeting to approve these changes which will then be adopted into our bylaws. We promise to keep the meeting short. There will be no elections at this meeting and we are hoping to be finished within one hour. Our Annual General Meeting will be March, 2023. 

Changes to Bylaws October 2022

The highlighted areas are the changes to the bylaws that need to be voted on.

The numbers do not indicate where they are listed in the Bylaws, they are for ease of discussion

1.        SOCIETY BOARD OF DIRECTORS

General Information

i.        All board members are elected for a two year term at the Annual General Meeting.

ii.       Board members may only hold an elected or appointed position for two terms unless otherwise indicated.

2.        BOARD STRUCTURE

i.          President

ii.         Immediate Past President

iii.       1st Vice President

iv.       2nd Vice President

v.        Financial Director

vi.       Assistant Financial Director

vii.     Director at Large(max 2 positions)

viii.    Recreation Complex Supervisor – this is a non-voting position held by an employee of The City of Coquitlam

ix.       Executive Secretary  this is a voting position

3.        BOARD TERMS OF OFFICE

i.           The positions of President, 1st Vice President, 2nd Vice President and Director(s) at Large are elected at the Annual General Meeting for a two-year term by The Society membership.

ii.         Activity Group Directors and Assistant Directors are elected for a two-year term by their respective Activity Groups during a meeting prior to the AGM, each activity group has  2 votes per Activity Group regardless of the number of members attending the meeting.

4.     GROUPS AND ACTIVITIES GUIDELINES

A group or activity applies to the Board for standing in the Society and upon approval falls under the umbrella of these bylaws as well as the Service Level Agreement and Provincially mandated Societies Act.

i.           Persons of that group or activity become a society member upon the Board’s acceptance of the application and upon payment of applicable fees to the activity and to The Society.

ii.         Activity Groups maintain the Constitution and Bylaws of The Society within their groups.

5.     DUTIES AND RESPONSIBILITIES OF THE GROUPS/ACTIVITIES

i.          Responsible for establishing, monitoring, and enforcing Dogwood membership requirements.

ii.         Responsible for establishing, monitoring, and enforcing the Bylaws of The Society.

iii.       Maintain proper financial records regarding fees collected from each member and deposited.

iv.       Keep their Director informed of any changes in the operation of their activity.

v.          Support the Society in recruiting candidates to fill Executive and Director Positions.

Wilhelmina Martin
President

Dogwood Pavilion Seniors’ Society 

Click on this link for: Changes-to-Bylaws-October-2022.pdf

Click on this link for: Agenda for Special General Meeting November 1 2022 (2)

Click on this link for: Dogwood Pavilion Seniors Society AGM Minutes of March 31st 2022


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EMAIL SCAM ALERT!!

An email scam is circulating among Dogwood Board members and some Dogwood members involving President Wilhelmina Martin of the Dogwood Pavilion Seniors’ Society.

Ms. Martin’s email was hacked several weeks ago and since that time various emails have been sent out seemingly asking for help to purchase Amazon gift cards or to make contact on an urgent matter.

These requests are all scams and frauds and the emails are coming from Russia, South Africa and other regions. 

Please delete these requests immediately. Do not respond and most importantly, do not click on any links.  These scams are sophisticated and difficult to trace the origins.

My apologies to all who have been impacted or contacted. I have changed my email address and if you should get an email which appears to come from me, please know that I will not solicit any kind of personal or financial assistance from any of our Board members or membership by email!

* Please email me on the dogwoodseniors50plus@gmail.com if you need to contact me.

Wilhelmina Martin
President
Dogwood Pavilion Seniors’ Society


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Bus/Riverboat Cruise

Dogwood Members: Tickets are selling well for the bus and riverboat cruise. We have managed to secure some extra seats and we are offering to take registrations by email on the understanding that the full amount of $75.00 per ticket needs to be paid within 24 hours of your email registration. The Dogwood Designs gift shop is open between 10.00am and 2.00 pm.

We want to fill that bus and that boat. Come meet the seniors from Port Moody who are sharing this excursion with us and make new friends. A light luncheon will be served. 

To get your name on the registration list please send your email to:
dogwoodseniors50plus@gmail.com Your email should include the following: 

Your name (each ticket is assigned to one person so if you are registering as a couple we need both your names.
Your email address
Your phone number
Your membership number or numbers if registering for multiple people 

** If you are wanting to bring along someone who is NOT a member, they will need to purchase a Society membership at a cost of $10 and show the completed form to the staff at the Gift shop along with payment. The hostess desk is staffed between 9am-12 Noon during the week. The hostess or the reception staff will direct you where to put your membership application and fee. Your membership will be pending until the application is processed. The membership is required for insurance purposes.

I sincerely hope we can fill up 37 seats on the bus/boat trip by the end of the week. This is a great trip and a great opportunity. If you have any questions, please call me.

Wilhelmina Martin
President,
Dogwood Pavilion Seniors’ Society 

Phone 604-461-1975
Cell 604-787-6136


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BUS/RIVERBOAT CRUISE

Wednesday August 10th 2022

Dogwood Members: Tickets are selling well for the bus and riverboat cruise. We have managed to secure some extra seats and we are offering to take registrations by email: dogwoodseniors50plus@gmail.com on the understanding that the full amount of $75.00 per ticket needs to be paid on Monday at the Dogwood Designs gift shop open between 10.00am and 2.00 pm. We want to fill that bus and that boat. Come meet the seniors from Port Moody who are sharing this excursion with us and make new friends. A light luncheon will be served.

To get your name on the registration list we need;
Your name (each ticket is assigned to one person) so if you are registering as a couple we need:
Both your names.
Your email address
Your phone number
Your membership number
** If you are wanting to bring along someone who is NOT a member, they will need to purchase a Society membership at a cost of $10 and show the completed form to the staff at the Gift shop along with a $75/- payment that is going into the deposit envelope in the safe. Your membership will be pending until the application is processed. The membership is required for insurance purposes.

This is the first time we have shared a bus/riverboat excursion with the Port Moody Seniors Friendship Society and if all goes well we will be offering more trips to different destinations in the future.

Wilhelmina Martin
President
Dogwood Pavilion Seniors’ Society